Tools and Schedule for the Remote Recruiter

Here is a list of the top tools for recruiters looking to recruit remotely from anywhere in the world.


  • Laptop, tablet with blue tooth keyboard and
  • Mobile phone.
  • Skype
  • Applicant Tracking System. (ATS)

Personal Preference:

  • VOIP
  • Second monitor- if you recruit off of one screen I have little trust in you as a person. Sorry. Obviously traveling you do not need to lug around a second monitor.
  • White-board- i am old fashioned but i love to write in dry erase and see progress
  •  Excel Spreadsheet, Evernote, Google Docs

Have a schedule- make sure your team knows your availability. Is it 7-5, 10-7? Have one and stick to it.

Sample Work Schedule:
7:00 – 7:30     – Job Boards and Daily Goals
7:30 – 8:00     – Internal email correspondence

8:00 – 8:30     – Req meeting via Skype and phone
9:00 – 12:30  – Recruiting

12:30 – 1:30  – Lunch/Networking/Workout1:30-5:30      – Recruiting5:30               – Skype meeting with recruiting team- look back at goals.There is a lot of room to customize that schedule. I set a rule as to correspond through email at set times of the day. Email is not instant; therefore, I email first thing, middle of the day and before I leave.  Recruiting is a contact sport, pick up the phone and contact someone.

Have a back up plan for everything. Phone dies rely on VoIp. Internet not working because of a power outage? Time to head to Starbucks/Panera/Library/Moms.


My hierarchy of communication:
Phone- This is for emergency’s and immediate conversation.
Text Message– Great for quick to the point QA
Email- Replaced mail and should be treated as such. *24-72 hour response.

*caveat I operate by the 1/24 rule. I will acknowledge the issue and have an answer for you when you are a client or consultant. I value customer service above most things.

It should never be up to the recruiters preference as to where they work.  It should be based on how you are able to deliver to the client and what works best for them.

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